Calendly + Microsoft Teams integration: Instantly add your video link to every meeting


Hilary Yeganegi

Hilary Yeganegi
May. 03, 2023

Calendly + Microsoft Teams integration
Table of Contents

Virtual conferencing is the easiest way to have productive, face-to-face time with others — until, well, it isn’t. Between meeting prep and follow up, and the countless other tasks you find yourself juggling, it can be tedious to get your tech in order so every virtual meeting happens seamlessly. (Remembering to add your conference details to the invite every time? Forget about it.)

That’s why you need dedicated scheduling software with robust functionality so you can schedule appointments with ease.


See It In Action

Better together: Calendly + Microsoft Teams integration

Calendly + Microsoft Teams

Calendly’s integration with Microsoft Teams takes the effort out of scheduling meetings so you can focus on having great conversations. Once you connect Calendly with Microsoft Teams, the integration will:

  • Automatically generate unique Teams video conference details for every new meeting you schedule

  • Instantly create and share your meeting details with invitees without any manual hassle

  • Update meeting details in real time as meetings are rescheduled or canceled

And the best news is that the Calendly + Microsoft Teams integration (and all our video conferencing integrations) are free forever on all Calendly pricing plans!

How the Calendy + Microsoft Teams integration works

To get started, connect your Microsoft Teams account with Calendly by visiting your integrations page and selecting Microsoft Teams. Once you log in to Microsoft Teams, you’re ready to roll! 

Add Microsoft Teams as the default location for your meetings by selecting the Event Type from your Calendly dashboard, expanding the “What event is this” section, and choosing Microsoft Teams under the Location dropdown.

Screenshot of Calendly event where Microsoft Teams is selected as the event location.
It's as simple as selecting Microsoft Teams as the location for your Calendly event.

Hot Tip
Use other Microsoft products? We offer a variety of integrations to make your Calendly experience seamless, including Office 365/Outlook.comOutlook Desktop and Exchange calendar connections, and Outlook Add-in.

Here's more on how to invite external users to meetings using Microsoft Teams. And you can always visit the Calendly Help Center if you need extra guidance.

What automation means for your invitees

Now, when an invitee books a meeting with you, they’ll receive instant access to the Teams meeting details via a calendar invitation or meeting confirmation email. You’ll also find these details and your unique link from your Scheduled Events details on your Calendly dashboard, and in your Microsoft Teams account.

Be sure to use Calendly features like Workflows and Notifications to make sure Calendly includes your Microsoft Teams details in calendar invitations, confirmations, and reminders.

To start saving time by automatically adding Microsoft Teams video conference details to your Calendly meetings, set up your integration today.

If you’re not using Teams, you can still add your video conference details to your Calendly meetings. Calendly also integrates with Zoom, Google Meet, GoToMeeting, and Webex. Or you can always add your static web conferencing link or dial-in number to the location field.

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Ready to make your scheduling process more efficient?

Hilary Yeganegi

Hilary Yeganegi

Hilary is a Partner Marketing Manager with Calendly. She's based in Atlanta, Georgia.


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