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5 ways self-scheduling makes interviews more efficient


JazzHR Team, November 18, 2020

With the recent surge in candidate traffic, selecting the right person from your talent pool can seem as overwhelming as trying to pick something to watch on Netflix — it’s time-consuming, inefficient, and not guaranteed to result in the best choice. 

Now, more than ever, reaching the best-fit candidate faster requires a streamlined recruitment process. This starts with a modern, engaging candidate experience. Today’s job seekers are less likely to engage with an outdated, cumbersome hiring process. 

This is especially true during the interview stage — 83 percent of candidates say that a negative interview experience can change their minds about a role or company they once liked. To make this step as seamless as possible, it’s key to leverage a self-scheduling tool. 

5 benefits of self-scheduling interviews with automation

Here are five ways automated scheduling makes the interview process more efficient:

1. Improves candidate experience

Being able to self-schedule their interview empowers the candidate to work off of their availability.

Not only does this make the process more seamless, but it puts them in the control seat. Candidates often lose interest due to gaps in scheduling or miscommunications.

The faster and more structured your interview process, the better your odds of landing the perfect hire. Plus, candidates are more likely to respect your employer brand if their interview experience is smooth.

2. Reduces back-and-forth

Scheduling an interview can often require long email exchanges, as candidates are forced to manually coordinate availability with the hiring manager's calendar. It's common for candidates to have questions or even need to reschedule, resulting in a time-consuming process.

Self-scheduling allows the candidate to easily book and reschedule interviews, enabling them to feel in control of their screening experience. Automated reminders, for example, also prevent hiring teams from having to manually follow up to remind each applicant of when their interview will take place.

This, in turn, reduces no-shows and helps to eliminate early candidate loss.

By reducing the back-and-forth, you'll have more free time to spend on higher value tasks like building relationships with other top candidates.

3. Minimizes errors

Human error is natural and unavoidable. Using a tool that lets candidates self-schedule an interview helps minimize the chance of duplicated time slots and overlapping interviews.

By letting candidates schedule their interviews, they become solely responsible for that time slot. You and your team, in turn, can focus on making the interview run as smoothly as possible

4. Speeds up the recruitment cycle

Besides saving the candidate time, self-scheduling also allows you to speed up your time to hire by booking and confirming interviews faster.

Using a tool that enables you to conduct collective scheduling (for remote, on-site, individual, or panel interviews) also enhances your interview process.

For example, when conducting panel interviews, you can collate team members' availability and only show candidates times when all members are available.

By accelerating the hiring funnel, you'll be able to re-allocate that time to other areas like strengthening your overall talent acquisition strategy, or developing training plans for new hires.

5. Automates reporting

Using automated interview technology, especially ones that integrate, empower your team to look at the data associated with this stage in a new way.

Tools like scheduling reports enable you to view your past or upcoming interviews, track reschedules and cancellations, and view your team’s progress in the recruiting process. This allows you to more easily and accurately track conversion rates metrics, time-to-interview, and time-to-hire.

Streamline your recruitment process

Remember, requests to self-schedule an interview can be used at every candidate touch point.

For example:

  • In a text or email when scheduling an initial phone screen

  • In a LinkedIn InMail message for more passive candidate outreach

  • At the offer stage to schedule a suitable call time

The efficiency gains of self-scheduling allow you to significantly streamline your recruiting process and ultimately, reduce hiring costs.

Ultimately, self-scheduling is about as good of a productivity boost as you can ask for—especially in the world of recruiting.

Ready to make your recruiting process more efficient with Calendly? Sign up for free today.

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JazzHR Team biography
JazzHR Team

JazzHR is a powerful, user-friendly, applicant tracking system that is purpose-built to help businesses exceed their recruiting goals.

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