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Calendly’s extension: Manage your meetings, Event Types, and contacts from your browser

Calendly's browser extensions help you work smarter and book meetings faster.

Danielle Ma

Danielle Ma
Mar 02, 2022

4 min read

Calendly browser extension - blog - header

The best automation just works. It’s simple, and it’s there for you when and where you need it, so you easily get more done in less time

Calendly takes the back-and-forth out of scheduling meetings, and our browser extensions — available on Chrome, Edge, and Firefox — are the quickest way to share manage your meetings, scheduling links, and contacts without interrupting your workflow. To schedule time with someone, share your availability or book a meeting in real time from the Event Types tab. See that new event displayed on your Meetings tab, and shift other events as needed. When it’s finally time to meet, show up prepared by checking your Contacts tab for a quick reference of contact details and scheduling history.

Adding a Calendly extension to your browser toolbar helps you work smarter and book meetings faster so you stay a step ahead. And, when you use tools like Gmail, LinkedIn, and Gong from your browser, you can schedule straight from the compose toolbar without even leaving your draft.

GIF showing someone opening and clicking through the Meetings, Event Types, and Contacts tabs in the Calendly browser extension.
Manage your schedule, keep track of your contacts, and book meetings in an instant with the Calendly browser extension.

6 ways to work smarter using Calendly’s extension

The Calendly extension puts your availability at your fingertips. Schedule meetings from your inbox, customer management tool, applicant tracking system, or any other browser window without having to switch between apps. This guide helps you take advantage of the add-on so it’s even easier to use Calendly throughout your workflow.

1. Access your Event Types from anywhere, including Gmail and LinkedIn

The Calendly extension sidebar is the fastest way to select and share your scheduling links. In just one click, you can copy your link to share in an email or another messaging platform to get a meeting scheduled faster. The extension also comes equipped with integrations for Gmail, LinkedIn, and Gong, embedding a Calendly icon directly into each compose toolbar. Click, clip, send.

GIF of inserting a scheduling link to an email in the Gmail composer. They click Event Types from the Calendly toolbar in the Gmail composer, find the Event Type they want to share, click "Insert link," and the link is instantly added to the email.
Easily add your scheduling link to any message without having to switch tabs.

Hot Tip

“Star” your favorite Calendly links for even quicker access to your most popular event types.

GIF showing the Calendly extension. The user searches for an Event Type, adds it to their favorites, and can easily find it at the top of their Event Type list.
Star frequently used Event Types for easy access from the Calendly extension.

2. Schedule meetings exactly when you want them, only when you want them

One-off meetings let you control when someone might schedule with you by selecting only the specific times you want to offer. Create a one-off meeting by selecting availability from your calendar, copying it to the clipboard, and embedding your selected time slots into your email. Or, if you’re worried about unwanted bookings, share a single-use link. Once your invitee schedules, the link expires so it can’t be reshared and used without your permission.

GIF showing the Calendly extension. The user creates a one-off meeting from the add-in, selects the times to offer, and pastes the scheduling link into an email.
In a pinch, one-off meetings can even be double-booked over busy times on your calendar.

3. View and manage your meetings for the day

See a focused view of all your Calendly-scheduled appointments. Not only can you join meetings directly from the sidebar but also cancel or reschedule in a pinch, and even mark someone a no-show. Click into an event to reference meeting details like invitee info and answers to required questions.

Gif demonstrating how the Meetings tab shows past, current, and future meetings booked through Calendly. You can join an in-progress event or make changes by canceling or rescheduling meetings from this tab. Clicking on a meeting opens a detailed view.
The Meetings tab shows past, current, and future meetings booked through Calendly. You can join an in-progress event or make changes by canceling or rescheduling meetings directly from this tab. Clicking on a meeting takes you to a detailed view.

4. Book faster follow-ups

When you’re on a call and need to book a follow-up, lock in that next meeting before you hang up. This keeps the momentum moving and doesn’t put the ball back in your prospect, candidate, or customer’s court. Once you agree on a time, click “Book meeting” from the extension sidebar, and get instant confirmation that invites have been sent to all parties. And rest assured that those invites will have easy reschedule and cancellation links, plus any other reminders or Workflows you have attached to your Event Types.

Gif showing how you can book a meeting for a teammate without impacting your own schedule. Don't worry about working with unfamiliar time zones: Calendly makes it super easy to see mutually available times, no matter where hosts and invitees are located.
Book a meeting for a teammate without impacting your own schedule. Don't worry about working with unfamiliar time zones: Calendly makes it super easy to see mutually available times, no matter where your hosts and invitees are located.

5. Stay organized with shared meetings and cross-team collaboration

Add internal notes to your scheduling links in the extension sidebar. These notifications (for yourself or your teammates) highlight which Calendly Event Types are the best to use for each meeting. Teammates can also grant view or edit access to their Event Types, making it super simple to book meetings on behalf of each other. This enables smooth handoffs between those who frequently work together like sales reps and account executives

GIF showing a user adding an internal note to an Event Type in the Calendly extension sidebar.
Internal notes keep your teammates on the same page about when to use which Event Type.

6.  Keep track of contacts and scheduling history

Show up prepared for meetings by understanding who you’re talking to and context for the conversation. Quickly reference this information straight from the extension sidebar where you can access contact details and scheduling history in just one click, and book a meeting with them directly if it’s the right time to connect.

GIF showing a user clicking into the Contacts tab in the Calendly extension. They click into a contact and see meeting history, upcoming meetings, and an option to instantly book a meeting with the contact.
See contact details, review scheduling history, and book a meeting in real-time — all from the Contacts tab.

Add the Calendly extension to your browser today 

If you haven’t downloaded the extension yet, get started now. Setup takes just a few minutes. The best part? It’s completely free and available for all users across all plans. (Don't have a Calendly account? Sign up for free now!)

Download the Calendly extension for Chrome, Edge, or Firefox. Outlook desktop users can also try our Outlook add-in which works much of the same magic.

Schedule like a pro
Ready to share your Calendly link from your web browser?

Ready to share your Calendly link from your web browser?

Danielle Ma

Danielle Ma

Danielle is a Senior Product Marketing Manager at Calendly. She is based in Seattle, WA.

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Calendly eliminates the scheduling back and forth and helps you hit goals faster. Get started in seconds.