By JazzHR Team
With the recent surge in candidate traffic, selecting the right person from your talent pool can seem as overwhelming as trying to pick something to watch on Netflix—it’s time-consuming, inefficient, and not guaranteed to result in the best choice.
Now, more than ever, reaching the best-fit candidate faster requires a streamlined recruitment process. This starts with a modern, engaging candidate experience. Today’s job seekers are less likely to engage with an outdated, cumbersome hiring process.
This is especially true during the interview stage—83 percent of candidates say that a negative interview experience can change their minds about a role or company they once liked. To make this step as seamless as possible, it’s key to leverage a self scheduling tool.
Here are five ways automated scheduling makes the interview process more efficient:
Being able to self schedule their interview empowers the candidate to work off of their availability.
Not only does this make the process more seamless, but it puts them in the control seat. Candidates often lose interest due to gaps in scheduling or miscommunications.
The faster and more structured your interview process, the better your odds of landing the perfect hire. Plus, candidates are more likely to respect your employer brand if their interview experience is smooth.
Scheduling an interview can often require long email exchanges, as candidates are forced to manually coordinate availability with the hiring manager's calendar. It's common for candidates to have questions or even need to reschedule, resulting in a time-consuming process.
Self scheduling allows the candidate to easily book and reschedule interviews, enabling them to feel in control of their screening experience. Automated reminders, for example, also prevent hiring teams from having to manually follow up to remind each applicant of when their interview will take place.
This, in turn, reduces no-shows and helps to eliminate early candidate loss.
By reducing the back-and-forth, you'll have more free time to spend on higher value tasks like building relationships with other top candidates.
Human error is natural and unavoidable. Using a tool that lets candidates self schedule an interview helps minimize the chance of duplicated time slots and overlapping interviews.
By letting candidates schedule their interviews, they become solely responsible for that time slot. You and your team, in turn, can focus on making the interview run as smoothly as possible.
Besides saving the candidate time, self scheduling also allows you to speed up your time to hire by booking and confirming interviews faster.
Using a tool that enables you to conduct collective scheduling (for remote, on-site, individual, or panel interviews) also enhances your interview process.
For example, when conducting panel interviews, you can collate team members' availability and only show candidates times when all members are available.
Using automated interview technology, especially ones that integrate, empower your team to look at the data associated with this stage in a new way.
Tools like scheduling reports enable you to view your past or upcoming interviews, track reschedules and cancellations, and view your team’s progress in the recruiting process. This allows you to more easily and accurately track conversion rates metrics, time-to-interview, and time-to-hire.
Remember, requests to self schedule an interview can be used at every candidate touch point.
In a text or email when scheduling an initial phone screen
In a LinkedIn InMail message for more passive candidate outreach
At the offer stage to schedule a suitable call time
The efficiency gains of self scheduling allow you to significantly streamline your recruiting process and ultimately, reduce hiring costs.
Ultimately, self scheduling is about as good of a productivity boost as you can ask for—especially in the world of recruiting.
It’s about finding the best people and attracting them with enticing job descriptions.
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