Frictionless scheduling helps Signpost engage customers, accelerate sales cycle

Use case

Sales

Industry

Software

Team size

100-500 employees

Product features

Reminders

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The challenge

Too many warm leads going cold

Julia Pan was watching it happen. Plenty of small business owners were reaching out to express interest in Signpost’s customer relations management (CRM) and marketing software. But far too many were falling out of touch before they could see how their comprehensive platform worked.

As Signpost’s marketing and sales enablement manager, it was the right kind of problem for Julia to have. Clearly, there was interest in Signpost’s offering. Business was booming, and potential customers were reaching out left and right. But this influx of leads made it hard for the sales team to keep up.

Julia knew they were missing out on chances to convert queries into customers. She needed a setup that allowed potential clients to book demos at their convenience. With demand growing by the day, she needed a fast fix. And she couldn’t afford to lose more time on complicated training for her already hardworking team.

The solution

Patching holes in the sales funnel

Things were working well, but Julia needed to optimize and automate the processes that were already underway. Once she got her team set up on Calendly (“Implementation took less than 10 minutes,” she says), Julia decided to place links directly in the first email to every customer.

It was a game-changer. When someone requests a demo on Signpost’s website, they receive an automated — and personalized — message. In the past, an email exchange with a sales rep followed as the two parties tried to agree on the right time for a demo. But the new Calendly links meant potential customers could set their own appointment. With a single click, they could see the sales rep’s availability and book a mutually convenient time.

Julia’s sales team felt an immediate boost. Instead of wasting hours on monotonous scheduling, they spent their time prospecting for more business with outbound calls. When Calendly notified them it was time for a demo, they simply switched over to take the call.

The results

Better engagement, more sales meetings

In short, Calendly helped streamline the communication process for customers and sales reps alike. Not only was Signpost converting leads into customers at a higher rate, but Julia’s team could also use the Calendly links to chase down the few remaining people that may have fallen through the cracks.

Small business owners are often juggling dozens of issues at once, so it’s understandable that they lose track of an email on occasion. Julia realized that Calendly links were just as useful on follow-up re-engagement emails sent just a few days after the first.

Automation sped up Signpost’s entire sales cycle, and Julia scaled up the business with ease. She simply duplicated the settings used by existing sales reps to get new hires up and running in minutes. She sat back and monitored results from her team dashboard and made the necessary tweaks whenever she needed.

“A good tool is one that’s so simple, sales reps can basically forget about it and let the meetings roll in,” Julia says. “That’s what happened when we implemented Calendly.”

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