How are K-12 educators using Calendly?

Learn how education professionals use Calendly to streamline parent-teacher conference scheduling and simplify instructional technology coaching sessions.

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Thelexingtonschool

Innovative elementary school streamlines conference scheduling for busy parents and teachers

The Lexington School

Key Results:

  • Empowered parents to instantly book conferences with the right teachers
  • Reduced human errors (double-bookings, lack of break time, etc)
  • Receptionist able to fulfill daily responsibilities, rather than man the phones

The Lexington School strives to instill in its students “21st-century skills”: perseverance, lifelong learning and teamwork. Their conference-scheduling system, however, was decidedly 20th-century.

Before Calendly, a secretary would begin fielding phone calls and scheduling appointments weeks before parent-teacher conferences began. Equipped with only a pen and binder, the secretary had minimal ability to update faculty. Teachers had no knowledge of their schedules until the day before conferences.

With this system, “errors happen,” said Jaime Lassman, Director of Studies. “You put down the wrong name, or you write the name down on the wrong piece of paper.”

Teachers were being double-booked or given no break time, and parents were frustrated.

“For us,” Jaime said, “the big call came from parents who said ‘Access to the internet is pretty much ubiquitous. Why can’t I go online and schedule a conference?’ We wanted to take out that distance we were creating between the scheduling and the parents.”

By using Calendly, The Lexington School gave families the simplicity they’d asked for.

Parents could now schedule with any of Lexington’s 80 teachers instantly, even after putting kids to bed—long after the secretary had gone home. Teachers, now able to check their own conference schedules, could block out breaks as needed. And with Calendly’s automatic reminders, their worries about parents missing conferences disappeared.

With Calendly, conference scheduling has gone from antiquated to sophisticated. Parents book appointments at their convenience, teachers manage their workloads in real-time, and the secretary, freed from the second job scheduling, can fulfill her daily responsibilities to ensure that administration runs smoothly.

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Gulllake

Instructional tech coach teaches more, stresses less by automating appointments and break times

Jeremy Badiner, Gull Lake Community Schools

Key Results:

  • Dramatically reduced number of missed appointments
  • Automatically accounts for commuting time between tech demos
  • Eliminated double-bookings

Jeremy Badiner loves technology and teaching. So when Gull Lake Community Schools implemented an iPad-based curriculum, Jeremy was the ideal instructional technology coach.

“It’s been a huge learning curve for all the teachers,” he said, “so I’ve been helping them use these new tools.”

But with three different school buildings to serve, he spent tons of time managing scheduling, and struggled to meet teachers’ needs.

“A teacher would set an appointment, then forget or change it,” he said. “Or I’d get booked by someone in one building and forget to update my calendar, and someone else would book the same time.”

Calendly changed that. Now, because calendar syncing, cancellations and reminders are automated, Jeremy can devote his energy to coaching, rather than scheduling.

“It’s great when I’m with a teacher and I get a notification on my phone that someone else has scheduled for later,” he said. “It all goes into my calendar while I work.”

Jeremy’s even noticed an increase in the number of appointments scheduled.

“I actually get used more now,” he said. “It would take, on average, 20 minutes to make an appointment before Calendly. Now, teachers just click and they’re done."

Another big stress reliever is Calendly’s buffer times between appointments.

“I can block out drive times for myself, so I’ve never missed an appointment,” he said.

For Jeremy, the buffers, automatic cancellations and reminders, and time saved make Calendly indispensable.

“I don’t know if I could do my job as well as I do now without this,” he said. “It does everything I need.”

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