How are busy professionals using Calendly?

Learn how professionals around the world use Calendly to impress clients and partners and gain back hours of time.

no credit card required

Xero

“We get more done, and can be more flexible with the time we offer our external partners. It makes both our lives easier.”

Riley James, Developer Relations Manager Xero

Key Results:

  • Increased schedule flexibility to better accommodate partners
  • Automatic breaks between bookings eliminated meeting overflow from one to another
  • Gained back hours of time each week

Xero makes bookkeeping an approachable task for the person closest to the business: the owner.

But while Xero makes life easier for clients, Riley’s scheduling system made his difficult.

“Our previous tool always had issues,” he said. “It would sometimes fail to send out notifications or would double-book, making us look disorganized.”

As the main contact for Xero’s external API partners, Riley spends tons of time in meetings. Scheduling these by email was exhausting.

“Keeping track of time zones in America, the UK and Australia was a nightmare,” he said. “We were really on the lookout for a new tool.”

Calendly was what they were looking for.

“Calendly works,” said Riley. “I love that you can block out time around meetings. Before, I’d end up with four back-to-back meetings. And they’d often run over, so then you’d have to reorganize while holding meetings...it was hell.”

Calendly also ensures Riley’s appointments are spaced throughout the week, rather than crammed into one day.

“Previously, whatever slots were open would get filled. I might have eight meetings one day, then none the rest of the week. Spacing those out lets me get back to other work.”

Now, Riley and his team are not only more productive, they can offer better service to partners.

“We get more done, and can be more flexible with the time we offer our external partners,” he said. “It makes both our lives easier.”

no credit card required

Populr

“It is one of my least favorite business activities to have to coordinate calendars with somebody. It ranks as one of the most inefficient wastes of time I can think of.”

Nicholas Holland, Populr

Key Results:

  • Has saved over 26 hours of scheduling time since signing up
  • Created seamlessness between company website & scheduling system

When Nicholas Holland isn’t running Populr.me, his drag-and-drop website platform for sales and marketing teams, he’s still busy. He’s also founder and president of the digital agency CentreSource, landlord of several commercial properties, and a father of three.

Nicholas doesn’t have much spare time—and he was wasting his small amount of it on scheduling.

“It is one of my least favorite business activities to have to coordinate calendars with somebody,” he said. “It ranks as one of the most inefficient wastes of time I can think of.”

With so many ventures running simultaneously, Nicholas needed a faster way to schedule meetings. By embedding his Calendly link into his “About Me” Populr page, he now empowers contacts to reserve time with him in just a few clicks—no back-and-forth required.

“This way,” he said, “We can get to deeper, more intelligent topics when we meet, and all people have to do to book an appointment with me is click a button.”

Nicholas estimates he’s saved 26 hours of pure email time since signing up for Calendly.

“People don’t think about the time it takes to stop what you’re doing, send an email, ramp back up to your first task, then stop and send another email,” he said. “It takes at least 10-15 minutes to actually set up the meeting. And if I’ve set 160 meetings with Calendly already, we’re looking at upwards of 1600 minutes saved. So it definitely makes me more efficient and gives me more peace of mind.”

no credit card required