Introducing Meeting Polls: Now it’s even easier for everyone to find time together
READ TIME: 4 MINUTES
Julia Farina, December 02, 2021
If you’ve ever needed to schedule a meeting among several people across organizations and even time zones, you know finding a common time to meet is manual, time consuming, and often inequitable. And the polling tools currently on the market are either costly or cluttered with ads, creating a distracting experience for invitees.
None of that’s an issue anymore.
Today, we’re introducing one of the most-requested features for scheduling one-time meetings with multiple people: Meeting Polls.
Whether you’re scheduling a university faculty meeting, a corporate board meeting, a customer kickoff, or even a personal book club, you can now easily find the time that works best for everyone — for free.
With Polls, your invitees vote on preferred times so you can easily accommodate personal preferences and time zones when scheduling with multiple people. The public beta of Polls has:
Voting and scheduling all in one place: Send a Meeting Poll, surface the most popular times, and book the actual meeting all within one scheduling platform.
Easy scheduling across time zones: Boost attendance by showing invitees potential meeting times in their local time zone.
Advertisement-free experience, all the time: Impress invitees with a simple and polished polling experience that keeps the focus on your meeting — not ads.
Available for free to everyone who uses Calendly, Meeting Polls provide two-way insight into meeting preferences so you truly find the best time to meet — for everyone.
Polling is a great addition to what is already an essential scheduling app. I can coordinate with multiple colleagues to find a meeting time that works for all with just a few clicks — even with the added complexity of 17 time zones between us!
Mike Hugh, Program Director, Top-5 Ranked Global University
When and how to create a Meeting Poll
While Calendly offers various multi-person meeting types (Round Robin, Group and Collective events), Meeting Polls are ideal for scheduling one-time meetings in which there is a single host finding a common time across several invitees.
Kick off a poll
By clicking “Create” and choosing “Meeting Polls,” the host can start a poll by picking times to vote on and sharing a Meeting Poll link with as many as 40 invitees (regardless of whether they use Calendly).
Create a poll within the Calendly Create menu, or via Calendly’s Gmail, Chrome, and Firefox extensions.
From here, select times from your calendar that you’d like your invitees to vote on, then send out the link to the poll.
Select times from your calendar for people to vote on.
Gather everyone’s availability
The invitee experience is simple and intuitive. With automated time zone detection, the available times are conveniently displayed in the time zone of the invitee. If they also use Calendly, the Meeting Poll will go an extra step and highlight times that work across both sets of calendars.
Meeting invitees share their preferences by selecting the times that work for them.
Book the most popular meeting time
As the votes come in, Calendly will surface the most popular times and the host can book the meeting directly from the poll results (accessible from the Pending section of the “Scheduled Events” tab).
Hosts receive notifications as votes come in and can book the most popular time directly from the poll results.
Location details will be automatically populated into the calendar event for one-click joining. And, with our always free video conferencing integrations, Meeting Polls is also linked to popular tools such as Zoom, Google Meet, Microsoft Teams, and Webex.
Available for free — for all Calendly users
Here at Calendly, 2021 was a big year for making Calendly easier to use with others.
From our new Enterprise Plan (which offers SCIM, SSO, administrative controls, and more) to new Teams features (Workflows for Teams and Schedules for Teams), we’ve launched a ton of collaborative scheduling options to make remote and in-person scheduling easier — regardless of where your office is.
Meeting Polls are a continuation of that work, and, as of today, they’re available to everyone who uses Calendly — even on the Basic Plan, which is always free.
We’re always listening to our customers, and we’re full steam ahead on improving our product based on what you want to see, and what the evolving hybrid-remote workplace calls for. We hope Meeting Polls help make it easier for you to connect with others, and we can’t wait to show you what else we’ve been working on. Stay tuned!Get started with Meeting Polls
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